Balancing work and personal life during the holidays can feel like a juggling act. That’s especially true for shift workers on the front line—EMTs, nurses, police officers, and firefighters. While others are wrapping gifts or planning holiday feasts, you’re often working long shifts, answering urgent calls, or preparing for the next day’s challenges. Even if you’re not a first responder, chances are the holidays are a stressful and hectic time with shopping, family gatherings, and a long to-do list.
But here’s the good news: with a little planning and focusing on what really matters, you can still soak up the festive spirit and make it all work.
Set Boundaries
Communicate your availability to family, friends, and colleagues in advance.
Be clear about work commitments and carve out protected time for personal activities.
If you’re feeling pressured from friends or family to do more—buy more gifts, cook more food, or attend every gathering—remember that it’s okay to say no.
Know your stressors and take steps to minimize or avoid them.
Embrace Teamwork and Flexibility
Coordinate with coworkers to swap shifts or share responsibilities, ensuring everyone gets some holiday time.
Be open to celebrating on alternate days if you’re scheduled to work on the holiday.
Don’t take on more than you can handle. Work with your team to prioritize what really needs to be done, and what can wait.
Be flexible. Things won’t always go the way you planned. Keep your attitude positive and adjust as needed.
Plan Micro-Moments of Joy
Integrate small holiday traditions into your daily routine, like sipping hot cocoa during a break or wearing festive socks.
Bring the holiday spirit to work by decorating your workspace or sharing treats with colleagues.
Notice the little moments of the season—the bustle of a holiday market, the scent of gingerbread cookies, the feeling of warmth and connection with those around you.
Enjoy a quiet moment among the holiday decorations after loved ones have gone to bed. Reflect on the true meaning of the season.
Simplify Holiday Expectations
Focus on meaningful, stress-free traditions rather than trying to do everything perfectly.
Delegate tasks like cooking or gift shopping to family members or opt for simpler solutions like potluck dinners.
Avoid over-scheduling yourself. Prioritize activities that truly matter to you and your loved ones, and don’t feel pressured to participate in every event.
Limit gift-giving. Instead of buying multiple gifts, consider giving a meaningful single gift, writing heartfelt cards, or even creating a holiday tradition of spending quality time together.
Celebrate Togetherness Around Your Schedule
Find opportunities to connect with loved ones, even briefly, such as a quick morning coffee or exchanging handwritten notes.
Invite family or friends to join you for breakfast or lunch if you’re working late shifts.
Participate in community events or host small gatherings around your schedule.
Use technology to stay connected, like video calls during downtime.
Ensure you’re eating well, staying hydrated, and getting enough sleep to maintain energy and focus.
Schedule time for activities that help you decompress, such as exercise, meditation, or a favorite hobby.
Leave work at work. Spend your off-duty time focusing on your needs.
Disconnect from social media and you’ll be surprised at how much time it adds to your day.
Schedule Everything
Write everything into your schedule so you’ll have a better idea of your commitments. Then cross off anything that doesn’t align with your values or bring you joy.
Give yourself the gift of time. Put personal downtime in your schedule and honor it as you would an appointment or commitment.
Add a holiday cushion of extra time between appointments so you’re not constantly rushing.
Not everything has to be scheduled during the holidays. Push some of your commitments beyond the holiday and into the new year. This is an easy way to extend the season while reducing your stress.
Reflect and Express Gratitude
Take time to acknowledge the importance of your work and the impact you have on others.
Keep a gratitude journal where you write down moments of thankfulness, big or small, to help cultivate a positive mindset throughout the season.
Share gratitude with coworkers and family to create a positive, uplifting environment.
Practice mindfulness to appreciate the moments you have with loved ones, no matter how brief.
As you navigate the hustle and bustle of the holiday season, remember to prioritize what matters most—your well-being, your loved ones, and the moments that bring you joy. From all of us at California Casualty, we wish you a stress-free, joyful holiday season filled with peace, gratitude, and unforgettable memories. Happy holidays!
This article is furnished by California Casualty, providing auto and home insurance to educators, law enforcement officers, firefighters, and nurses. Get a quote at 1.866.704.8614 or www.calcas.com.
Every day, lives are lost, and families are affected by drunk driving. Yet, these tragedies are entirely preventable. By raising awareness and taking action, we can help ensure safer roads for everyone. Whether it’s through planning a safe ride home or promoting responsible behavior, we all have a role to play in preventing drunk driving and saving lives. Let’s explore how simple choices can make a world of difference.
The Reality of Drunk Driving
The Numbers: Nearly 40 people die each day in drunk driving crashes, according to the National Highway Traffic Safety Administration. That’s about one person every 39 minutes. In fact, almost a third of all deadly crashes in the U.S. involve drunk drivers.
The Legal Consequences: The penalties for drunk driving include fines, license suspension, and even jail time. Consequences vary from state to state, but most use blood alcohol content to measure intoxication. In nearly all states, 0.08% is the threshold for drunk driving. Some states have zero tolerance for drivers under age 21 with any amount of alcohol in their system.
The Emotional and Financial Costs: If you’re convicted of driving under the influence (DUI) or driving while intoxicated (DWI), it’s an expensive proposition. You may have fines to pay. Your insurance rates will increase. You will have to arrange for transportation if you cannot drive while your license is revoked. The emotional toll is significant as well, especially if the crash caused injuries and/or the loss of a loved one.
Why Drunk Driving Happens
Impairment: Alcohol affects your brain, causing you to react more slowly and lose coordination. It can make you drowsy. You may have trouble judging distances and tracking moving targets. If you have enough to drink, you could have difficulty maintaining your lane, braking appropriately, and controlling your vehicle.
Overconfidence: Many people overestimate their ability to function after drinking. They believe they are less impaired than they truly are. They may not realize how even small amounts of alcohol can affect their judgment and reflexes. This false sense of control increases the likelihood of accidents and mistakes.
Social Norms: Social pressure often plays a role in drinking. Friends or colleagues might encourage you to drink more, dismissing concerns about impairment or consequences. This can make it difficult to set personal boundaries or say no, leading individuals to drink more than they intended.
Practical Tips to Prevent Drunk Driving
Drunk driving remains a significant danger on the roads, but it’s one that can be prevented with proactive measures. Here’s how to play your part in keeping yourself and others safe:
Plan Ahead
A little foresight can go a long way in avoiding risky situations:
Be the hero. Volunteer as a designated driver and coordinate with friends to rotate this role for group outings.
Choose alternative transport. Opt for a rideshare, taxi, or public transportation if you plan to drink. These options are often cheaper than the cost of an accident or a DUI.
Stay the night. If you’re attending a gathering where you’ll be drinking, ask the host if you can crash on their couch.
Know Your Limits
Understanding your own boundaries can prevent poor decisions:
Be alcohol aware. Alcohol affects everyone differently based on factors like weight, drink strength, and tolerance levels. Know how it impacts you.
Use tech tools. BAC calculators or personal breathalyzers provide a snapshot of your intoxication level—but don’t rely solely on them to decide if you’re fit to drive.
Err on the safe side. If you’ve consumed any alcohol, you could be impaired. Make decisions accordingly.
Host Responsibly.
When hosting, you can create an environment that discourages drunk driving:
Offer alternatives. Serve non-alcoholic beverages alongside alcoholic ones to give guests choices.
Feed your guests. Snacks or meals can slow alcohol absorption, helping guests pace themselves.
End alcohol service early. Stop serving drinks at least an hour before your event ends.
Keep an eye out. Pay attention to your guests. If someone appears intoxicated, offer them a ride home or a place to sleep.
Speak Up.
Your intervention could save a life:
Step in when needed. Offer to drive friends home if they’ve been drinking or insist they use alternative transport.
Take the keys. It’s tough to confront someone, but preventing an impaired friend from driving is worth it.
Be firm about your safety. Refuse to ride with anyone who’s been drinking.
Educate teens. Have open conversations about the dangers of drunk driving and ensure they know they can always call you in an emergency.
Drive Defensively.
Even if you’re sober, staying alert can protect you from impaired drivers on the road:
Stay vigilant. Watch for erratic driving behavior like swerving, inconsistent speeds, delayed reactions, or incorrect signaling.
Maintain distance. If you suspect someone is driving drunk, give them plenty of space to minimize risk.
Report suspected drunk drivers. Call local law enforcement with details such as the vehicle’s make, model, color, license plate, and location. Never try to stop the driver yourself.
Finally, protect your vehicle with the right insurance. Happy holidays and safe travels from all of us at California Casualty.
This article is furnished by California Casualty, providing auto and home insurance to educators, law enforcement officers, firefighters, and nurses. Get a quote at 1.866.704.8614 or www.calcas.com.
Thinking of adding a furry friend to your family? Or maybe your relatives are bringing their four-legged companion for a visit? Either way, ensuring your home is safe and welcoming for pets is important. From curious kittens to energetic pups exploring every corner, pet-proofing your space is essential to prevent mishaps. With a few simple tweaks, you can create a cozy and secure environment that’s perfect for both pets and people. Here’s a room-by-room guide.
Family Room/Living Room
Furnishings: Pets love to jump, even if you don’t allow them on your furniture. Make sure it’s safe in case they get up there. Remove furniture that moves when jumped on (rocking chairs and chairs with wheels), and don’t leave reclining chairs open. They can close from the momentum of the jump, entrapping your pet. Add anti-scratch tape to the couch and other furniture to discourage scratching.
Cords and wires: Pets love to play with dangling wires. Make sure cords from lamps, TVs, and other appliances are out of reach or taped down. You can use a pet-safe bitter apple spray to deter chewing. Cover electric cords or put them away when not in use. Follow guidelines for extension cord safety.
Knickknacks and toys: Be prepared for décor and knickknacks to be knocked over. Keep them out of reach of curious pets. Remove children’s toys to avoid damage and potential choking hazards.
House plants: Many plants can be poisonous to pets. Move them out of reach, possibly to a room where the door is closed so pets have no access. Fortunately, there are many pet-friendly plants that you and your fur baby can both enjoy.
Fireplace and heaters: Place dog beds and blankets away from fireplaces or heaters. Block off access to the fireplace for pets just as you would for young children.
Windows: Pets love to look out the window. Make sure your windows are closed. Install window guards so curious pets don’t accidentally fall through.
Kitchen
Cabinets: Pets can pry open cabinets. Add childproof latches to cabinets within their reach so curious paws and noses can’t get in.
Stove: Put up a stove guard to keep cats from jumping on a hot surface. Always supervise cooking. Don’t leave your stove unattended with pets in the house.
Dishwasher: Close the dishwasher when not in use. Dishwasher detergent has chemicals that can cause severe irritation to the mouth and well as gastrointestinal upset. Plus, sharp objects like knives with food residue can be enticing for pets, and cause injury.
Counters: Food can entice pets to jump up on counters. Even if the food is safe for them to eat, you don’t want them there. Store food in containers with tightly closed lids or in the fridge. Layering aluminum foil can keep cats from jumping on counters.
Trash cans: Keep garbage in pet-safe trash containers. Some are heavy enough so they can’t easily be knocked over and others come with locks. You can also tuck trash cans away in a closet or cabinet.
Bathroom
Cleaners: Store cleaning products and other hazardous chemicals out of reach to keep curious pets safe. Consider using cabinet latches to secure lower cabinets, and for dogs, placing items on high shelves can provide extra protection.
Medication: Always store medications in a secure cabinet or drawer. Even small amounts of medications can be toxic to pets if ingested.
Toilet: Keep the toilet lid closed to prevent pets from drinking water that may contain harmful chemicals. Use a toilet roll protector to keep playful pets from making a mess.
Accessories and bath items: Keep small items like hair accessories, loofahs, and razors out of reach. These items can pose choking or ingestion risks and laceration hazards.
Hair-styling heat tools: Always unplug and store curling irons, straighteners, and other heat tools immediately after use to prevent burns or accidents.
Bedroom
Closets: Keep closet doors closed to prevent pets from accessing laundry or shoes. Items like drawstrings, buttons, or small accessories can be dangerous if chewed or swallowed. Don’t forget to check under the bed for loose socks or undergarments and store them safely out of reach.
Curtain Cords: Dangling cords can be irresistibly tempting for pets but pose serious risks of entanglement or injury. Tie them up securely or opt for cordless window treatments to eliminate the hazard.
Bedside Table: Store medications, lotions, and cosmetics in drawers or on higher shelves, away from curious noses and paws. These items can be harmful if ingested.
Charging Cables and Electrical Cords: Keep electrical cords out of reach to prevent chewing, which can lead to electric shocks or burns. Charge devices on a high shelf, and tuck away charging cables when not in use.
Other Spaces
General: Use pet gates to section off certain areas for dogs. Keep in mind that gates are less effective for cats, as they can climb or jump over them.
Laundry Room: Always keep washer and dryer doors closed. Before starting the dryer, ensure no pets, especially cats, have climbed inside. Block small spaces behind washer and dryer units to prevent pets from getting stuck. Store dryer sheets in a sealed container on a high shelf; they contain chemicals that can cause gastrointestinal upset, skin irritation, and other serious health issues.
Garage: Store chemicals like antifreeze, paints, and cleaners on high shelves or behind locked doors. Clean any antifreeze spills immediately—just a small amount can be lethal if ingested. Keep sharp tools and objects safely stored and remove any mouse or insect traps that could harm pets.
Yard: Avoid letting pets into the yard immediately after applying pest control chemicals. Check that all outdoor plants are safe and non-toxic for pets. Repair holes in fences to prevent pets from escaping. Store lawn and gardening tools securely when not in use. Keep pets away from compost piles, mulch, and fertilizers, which can be harmful if ingested. Choose a pet-safe ice melt for your property during the winter months.
Balconies and Swimming Pools: Block access to balconies or use barriers to prevent falls, especially for small pets. Restrict access to swimming pools when not supervised to prevent drowning accidents.
Finally, don’t forget to protect your fur baby with pet insurance for added peace of mind, and to save on your vet bill. Remember, you can easily add pet insurance from Pet’s Best to your California Casualty auto or home policy. Find out more about what pet insurance can cover by talking with a California Casualty customer service representative today.
This article is furnished by California Casualty, providing auto and home insurance to educators, law enforcement officers, firefighters, and nurses. Get a quote at 1.866.704.8614 or www.calcas.com.
As temperatures drop and roads become icy, taking steps to winterize your car ensures you stay safe and stress-free. From checking your battery to swapping out wiper blades, preparing for the season is all about protecting yourself and your ride. Ready to keep your car in peak performance through the cold months? Let’s get started!
Take care of your tires.
You depend on your tires to grip the road. Make sure they’re in the best condition to help you maneuver safely.
Check the tread. Tread gives you traction, and worn tread will take longer to stop on slippery roads with ice and snow. Put a penny into one of the grooves with Lincoln’s head facing you and upside down. If you see all his head, your tread depth is dangerously low. Replace your tires.
Rotate your tires. Tires don’t wear evenly. The front tires usually have more wear on the outside edges, because they lean when you turn right or left. The front tires also hold the weight of the engine. To help your tires wear evenly, you need to rotate them every 5,000-7,000 miles.
Align your tires. If you’ve ever taken your hand off the wheel while driving, and notice your car veering toward the side, you need an alignment. You need to align your tires to keep them pointing straight ahead. You can easily knock them out of alignment by going over a pothole. If you don’t align your tires, you can experience steering problems, poor fuel economy, and uneven tire wear.
Consider snow tires. If you live in a place where snow is heavy, you may wish to switch to snow tires. Their softer rubber remains flexible in cold weather and helps them grip the road. Their wider grooves also are better at repelling water and gaining traction in snow.
Check your tire pressure. As the weather changes, you will notice corresponding changes in your tire pressure. That’s because air expands as it gets hotter, which raises the pressure. It contracts as it gets colder, which lowers it. In cold weather, tire pressure can decrease about 1 psi for every 10-degree drop in temperature. That’s why it’s important to check your tire pressure when the weather changes, in extreme heat and cold, and adjust as needed.
Take care of your fluids.
Cold weather affects your car’s essential fluids.
Change your oil. Cold weather thickens engine oil. That makes it harder for parts to turn. It also puts a strain on the starter and the battery. Choose a lighter weight oil for winter. Check your owner’s manual for the proper oil weight.
Top off coolant (antifreeze) Coolant prevents your engine from overheating or freezing. Check the reservoir tank (not the radiator) and ensure the level is between the “min” and “max” lines. Use the correct coolant specified in your owner’s manual, as using the wrong type can damage the engine. Mix coolant with water in the ratio recommended in your manual.
Refill windshield fluid. We use our windshield wipers a lot in the snow and rain. Make sure you have enough wiper fluid. Use a formula designed for low temperatures to avoid freezing. Keep an extra gallon in your car for emergencies.
Change differential fluid if needed. This fluid helps to lubricate the gears and helps the wheels rotate at different speeds. It should be changed every 30,000 to 60,000 miles as the fluid breaks down over time.
Take care of your car’s components.
Cold weather can wear down critical parts of your vehicle. Getting your vehicle checked out with routine maintenance helps you stay on top of things.
Test your battery. Cold temperatures slow down chemical reactions in the battery, reducing power. Check for corrosion and ensure it holds a charge. Replace old batteries to avoid breakdowns.
Inspect belts and hoses. Cracks or wear in belts and hoses can lead to failures in cold weather. Address any issues immediately.
Check your brakes. On slippery winter roadways, your brakes must be in good condition. Check and make sure your pads are not worn down. Otherwise, it will take longer to stop and could cause an accident.
Check your spark plugs. Worn spark plugs can make your car more difficult to start in the winter. Look for signs of wear like carbon buildup, a damaged ceramic insulator, or oil deposits. Check your owner’s manual for recommended replacement intervals.
Change your wiper blades. Snow, salt and slush builds up on your windshield. Your wipers need to work well. If your wipers look dry and feel brittle, if they make noise, or if they leave streaks, you will want to replace them. You can also get winter wipers which have a rubber edge and are heavier than regular wipers. A heavier weight makes the wiper motor work harder so make sure to remove them come spring.
Change the cabin air filter if needed. A dirty filter can cause your HVAC system to perform poorly. It can slow down defogging of your windows, and not screen airborne contaminants. Change the filter at recommended intervals.
Equip your car with emergency essentials.
Winter driving can be unpredictable, so pack for the unexpected.
Be ready for snow and ice. Make sure you have an ice scraper and snow brush.
Bring along cat litter. Keep a bag of cat litter to sprinkle if you get stuck in the snow or on a slick patch. The extra weight will also increase your tire’s grip on the road.
Stay fueled.Fill up your gas tank every time it hits the halfway mark. That way if you’re stranded, you’ll have gas to run the heat and keep you warm until help comes.
Stock up. Keep bottled water and snacks handy. In case of a breakdown, that will help.
Finally, protect your vehicle with the right insurance for added peace of mind. Safe travels this season.
This article is furnished by California Casualty, providing auto and home insurance to educators, law enforcement officers, firefighters, and nurses. Get a quote at 1.866.704.8614 or www.calcas.com.
As the temperature drops, uninvited guests may view your home as the perfect winter retreat. Small critters like mice, squirrels, bats, and raccoons are experts at finding cozy nooks to ride out the chill. But don’t worry—keeping your home critter-free this winter is easier than you think. With a few simple steps, you can secure your space against these furry invaders and avoid the damage and mess they can bring.
Ready to critter-proof your home? Let’s get started!
Steps to Take Outside
Animals live outside and you would expect them to be there. However, you don’t want them nesting so close to your home that they may be tempted to venture inside.
Trim landscaping. Keep shrubs close to the house well-trimmed so there are not places for them to build a home. Trim your trees so squirrels won’t be able to easily jump from there to your roof. Avoid using wood chips as mulch, as these make wonderful nesting material.
Store firewood safely. Firewood can be a cozy hideout. Place logs at least 20 feet away from your house. Not only will that keep critters farther away, but the distance will also help protect against a fire risk. Keep the wood at least 18 inches off the ground to reduce the chance of rodents seeking shelter there.
Remove food sources. Food is a major draw for animals. Place bird feeders away from your home and use squirrel guards to keep unwanted visitors out. Store food in sealed containers, and ensure garbage cans are securely closed and inaccessible.
Secure decks and porches. The spaces beneath decks and porches are prime nesting spots. Look for signs of activity like gnawed wood, droppings, or burrow holes. Animals prefer dark, quiet areas, so deter them with a combination of radios, flashing lights, and apple cider vinegar-soaked rags. Once the critters leave, block openings with decorative lattice, burying the bottom edge to prevent reentry.
A note: Groundhogs who burrow under concrete slab, deck, porch are hibernators. You do not need to worry about them in the winter. They will not bother anything. However, during the springtime, you can use some of the above actions to get them to leave. Mylar windmills that move with the wind also will frighten them away.
Steps to Take in the Garage
Your garage is the midpoint between the outside and your house. Due to its proximity to your home, and the amount of stuff you probably store there, it could be inviting for critters.
Seal openings. Garages offer shelter that is relatively warm, dry and protected from the elements. It’s no wonder critters want to be there. They don’t need a lot of space to get inside. Mice can enter in a ¼ inch gap. Check your garage for any openings. Caulk and fill in any cracks. Install a garage weather seal to close the gaps at the bottom of the doors.
Clear the clutter. Critters do not like being out in the open. They are seeking cozy spaces where they can hide. This includes behind boxes, under shelves, beneath insulation, inside old tires, and so on. Remove any unnecessary boxes. Use plastic bins with tight lids so they can’t get inside. Raise items off the floor as a further deterrent.
Eliminate food sources. Don’t keep trash or store food in your garage. Animals can smell a food source. If you must keep food in your garage, seal it in a container that will help prevent the scent from being detected.
Insulate cavity walls. If your garage has cavity walls, you may find them make great homes for smaller animals such as mice. Consider filling them with a spray foam insulation. Not only will it help prevent critters from nesting there, but it will keep your garage warmer. Pro Tip: Choose a foam that includes rodent repellent.
Steps to Take in the Attic and Chimney
Both attics and chimneys are popular places for critters to nest. They are often easily accessible to the outside, and like garages, they offer protection from the outside elements. They also are generally dark and quiet, something critters enjoy.
Check for signs of critters. Listen for noises. Look for droppings or urine stains and for damage such as chewed wood or ripped ventilation ducts. If you suspect that there are animals, take steps to remove them safely. Your local wildlife organization or a professional exterminator are good resources.
Seal entry points. Animals enter your attic through small openings. The easiest way to check is to look during daylight, and see the places where light is coming in. Common spots are by attic vents, and openings in your roof soffits or eaves. Take steps to seal those openings. For attic vents, put a screen to cover the entire vent using ½ inch mesh. Use gutter guards on your roof to keep critters from settling there.
Install chimney covers. These mesh screens allow airflow while blocking access to birds, squirrels, bats and other animals. In addition, make sure your chimney damper is properly closed when you’re not using your fireplace.
Steps to Take Inside
Your home is a warm, comfortable sanctuary for you, but it can also be an inviting retreat for unwelcome critters. With countless hiding spots, from behind your walls to under your cabinets, pests can easily find cozy nooks. The key to keeping them out is vigilance and preparation.
Inspect every room. Conduct a room-by-room inspection to identify potential entry points. Focus on areas where gaps might exist along your floors, under cabinets, or around doors. Pay close attention to places where wires, pipes, or vents penetrate walls; even a tiny ¼-inch gap is enough for a mouse to slip through. Use caulk or sealant to close these gaps and consider plugging larger holes with steel wool, as rodents find it difficult to chew through.
Secure doors and windows. Install or upgrade weather stripping around your doors and windows to seal off any openings. For exterior doors, consider adding a sweep or brush strip to block even the smallest gaps at the bottom. These simple steps help keep pests—and drafts—out.
Examine vents and exhausts. Check your dryer vent, stove exhaust vent, and other external openings. Birds and small animals often see these as perfect nesting spots. Install vent covers or screens to prevent intrusions while maintaining proper airflow.
Store food properly. Avoid leaving food out in the open, including pet food. Store all pantry items in sealed, airtight containers. This not only deters pests but also keeps your food fresher for longer.
Try natural deterrents. Use the power of scent to repel pests naturally. Peppermint oil, for instance, is a proven deterrent for mice. Soak cotton balls in essential oil and place them near suspected entry points or in areas prone to critter activity. Replace them regularly to maintain their potency.
Your home is your greatest investment. Keep up with winter home maintenance and protect your home with the right insurance for added peace of mind.
This article is furnished by California Casualty, providing auto and home insurance to educators, law enforcement officers, firefighters, and nurses. Get a quote at 1.866.704.8614 or www.calcas.com.
As a teacher, your to-do list might feel never-ending, with lesson plans, grading, and meetings all competing for your time—on top of the countless ways you support your students. But with a few smart time-management strategies, you can regain control of your schedule, reduce stress, and even find a little breathing room in your day.
We’ve compiled the practical tips to help you streamline tasks, stay organized, and create more balance, so you can focus on what you love most: making a difference in the classroom.
How much time do you actually have?
Let’s start by calculating how much unstructured time you have in your schedule during contracted hours. The easiest way is to conduct a time audit.
For 3-5 days, record how much time you spend on different activities (e.g. making copies, doing lesson plans, setting up Google classroom, getting coffee, chatting with colleagues).
Add up the unstructured time you have available daily.
Then, analyze the results. Where is your time going? What’s taking the most time? Do you want to spend time on these things?
Now let’s figure out how to rearrange tasks to fit more neatly into your schedule.
Create a list of tasks you do regularly. This can be daily and/or weekly.
Assign a time estimate to each. If need be, break down larger tasks into smaller, doable chunks to more easily fit into your schedule.
Categorize each task as creative (lesson planning, writing emails), analytical (grading), logistics (paperwork) and tasks that take less than 15 minutes to complete.
Mark the priority tasks that must get done.
Urgent and important – clear deadline and consequences for not acting
Important – no set deadline but helps you stay on top of things
Neither – helpful but not necessary, good to do when time allows
Use a planner to map out your week.
Slot in tasks in available timeslots, starting with the ones you marked as priority.
When possible, group similar tasks together. Task switching takes more energy and is less productive.
If any tasks do not fit in the schedule, keep them on a list to do as you have time.
Consider theming your days to make organization easy, e.g. Monday is administrative work and filing, Tuesday is gathering materials, Wednesday is grading, Thursday is lesson planning, and Friday is photocopy day for the following week’s lessons.
Tips for Better Time Management
Good time management takes practice. Continuously evaluate and adjust your strategies as needed. Here are some additional tips that can help.
Touch it once. When you pick something up, put it where it goes. Those few extra seconds will save you time in the long run and keep you organized.
Tackle 2-minute tasks. Completing these small tasks will keep them off your to-do list later.
Close your door. Anytime you’re without students, keep your classroom door closed to help prevent interruptions. Silence your cell phone and don’t check your email. Set aside time to work on the project at hand.
Protect your prep. If you have a prep in a shared space, put on your headphones and sit in the least visually distracting spot. Put up a sign above your workspace saying “Easily distracted! I’m happy to catch up later. I promise!”
Not everything has to be graded. Use a grading matrix like the one below.
URGENT
LESS URGENT
IMPORTANT
Must grade ASAP (course exams, school/county state requirements)
Must grade when time allows (tests, projects)
LESS IMPORTANT
Students can self-assess using a rubric or grade each other (quizzes)
Consider not grading (practice, homework, warmups, portfolio pieces)
Do the thing you don’t want to do first. Tackling the most challenging or dreaded task early in the day allows you to apply the greatest focus. It also boosts your motivation and makes the rest of your tasks feel easier by comparison
Leverage tech tools to make your life easier. Try Artificial Intelligence (AI) in lesson planning, creating grading rubrics, and writing notes to parents, among other tasks. Just be cautious if you use AI for grading. That has raised some concerns among parents.
Get help from your students. Assign your students roles to help maintain the classroom. They can update centers, file papers, and grade each other’s work on simple quizzes like weekly spelling tests. Similarly, you may be able to use parent volunteers to do some of your photocopying if your school policy allows it.
At the end of each day, write down 3 things you will get done the next morning. That way, you don’t have to think when you walk into class. Prepare your workspace and materials the day before. Similarly, make a list before you leave on Friday for the week ahead.
Learn to say no. Be selective in taking on additional responsibilities beyond your contractual obligations. Pro Tip: When you want to say no but can’t bring yourself to vocalize it, say “I’ll have to let you know.” Then you may follow up with an email declining the task.
Too much work and too little time
If you’re like many teachers, the workday doesn’t always end when the bell rings. There’s always more you could do—but should you? Decide how much time you’re willing to dedicate outside of school hours and set clear boundaries. Even reclaiming a few hours each week can make a meaningful difference.
Schedule appointments or commitments at the end of the school day to ensure you leave on time.
Collaborate with your administrator to prioritize tasks and manage your workload effectively.
Discuss ways your school can help teachers avoid burnout.
Prioritize self-care. A well-rested teacher with good work-life balance is a better educator.
At California Casualty, we’re committed to supporting those who inspire and educate the next generation. Happy American Education Week!
This article is furnished by California Casualty, providing auto and home insurance to educators, law enforcement officers, firefighters, and nurses. Get a quote at 1.866.704.8614 or www.calcas.com.
